When you first run Frameit Version 5 an upgrading process will start. It will go through the Framing, Mouldings and Point of Sale databases that contain the costs & mouldings for the system. These are all converted from a Wholesale value to a GST price by multiplying the Wholesale price by the Retail Mark-up. Next a number of control fields are added to the main control database. It is these control fields that need to be set up by you.
Select 6. Maintenance and then 3. Program Options.
Notice that the selection Taxable Exempt Non-Tax now has a fourth option GST. Some other options also appear towards the bottom of the box. We will look at those in a while.
Enter your way down to the line where GST is shown. Use the arrow keys to select GST and press <Enter>. When the Confirmation box appears, press the Y key and then <Enter>. Very quickly the screen will revert back to the Maintenance Menu screen. The amount of GST tax has been automatically set to 10%. This can be changed within the program should it need to be.
Again select 3. Program Options.
Notice that such items as Wholesale and Taxable have
disappeared. This is because they are no longer used with GST. Enter your way down until you get to the field Tax Number. Like
a lot of the new changes there are certain requirements that the ATO
require. One of them is that the ABN must be shown on all Invoices
etc. So type in the words ABN and then your number. If you
are not using a Laser printer with a Customised Letterhead, do not worry about
filling in the fields about Across and Down. Just leave them blank.
Your ABN number will appear along with your name and address on all Quotes, Job sheets
, Invoices and Statements. If you have a customised
letterhead, please refer to comments at the bottom of this page.
The final two fields default to F (meaning False or No). The first field Print Discount Y/N is asking if you want to show the amount of discount on the Job Sheets, Invoices and Quotes. Frameit no longer asks at the time of sale as we have had numerous requests to stop showing that question. Instead it is now set as a default. Please note that if you want to print the amount of Discount the system will also print the GST as a separate item (Print Tax Separate Y/N will default to F or N) . You cannot change this. The reason is that when trying to apply discounts over multiple items the system would round partial cents up or down a cent. At the end of the invoice when the tax was worked out on the final amount, the figures would not add up correctly.
If you choose not to print the discount then you can choose on whether to
show the GST as a separate item or have it included in the final price.
Again there are ATO requirements that state that if the GST is not shown, there
must be a statement saying that GST is included in the final price.
Other changes. You will see that the last input fields on a normal job has been changed from Misc Tax to Freight/Packaging. This field replaces the old Freight box that used to appear. It can also be edited after the Invoice has been created. It is not affected by a Discount rate being input. Hope this makes you happy Chris MC.
A Pricing Wizard has replaced the old Price Calculator for inputting prices
of Mouldings, Glass etc.
Instead of putting in what you want for a frame item WHEN you sell it, you now only need to put in three figures.
From what I have seen of the industry, it would not be uncommon for the mark-up for the 250 x 250 frame to be 4 times the cost price. For a frame 4 times as large a mark-up between 3 and 3.5 times seems to be fairly common.
Inputting Point of Sale
Items: This has also been simplified. Now just enter the fields
shown. Stock and Reserve are optional. GST will be applied at the
rate set up in the main pricing area for Frame items.
Extra Notes for Laser Printer with Customised Letterhead. The ATO needs the ABN number to appear near the name of the business. This would mean that your existing letterhead would need to be re-maid so as to include this ABN number. This is not an attractive proposition as each one has to be done individually and you are unable to do it yourself. So it would mean that we would have to do it and a charge would apply for our time. In an effort to eliminate the need to re-make these letterheads we have written into the program the ability to print this ABN information within the letterhead area. Hopefully you can find somewhere in your letterhead where this can go. By putting in a distance for Across and Down for Invoices and Statements we have tried to provide a method that will give you some positioning ability.
If you are unable to get a satisfactory result you will need to have your letterhead re-made. Cost is $100